Create a quotation online for a Malaysian customer

Start with the agreed scope

A quotation generator helps lay out and total the document. You still need to decide the service, quantities, delivery arrangements and terms with your customer. Prepare those details before filling in the form.

Prepare	Example of useful wording
Service description	Product photography for 12 items, two edited views per item
Included work	One studio session and one consolidated round of colour corrections
Excluded work	Models, location rental and additional retouching quoted separately
Timing	Delivery date to be agreed after the products arrive
Validity	Please confirm by the date stated in the quotation notes

These are writing examples, not default commercial terms. Adjust them to the job you actually offer.

Six steps from a blank quotation to PDF

1. Open the quotation editor. Use the quotation button below and check that the document type reads Quotation. In an empty workspace, it opens a new quotation. If you already have documents, your current work stays open: choose Quotation in the menu, then New quote when you want another document.
2. Select your business and customer. Use your own business name and contact details, then check who should receive the quotation. Reuse saved profiles when available.
3. Set the currency and language. Choose MYR for a ringgit quote, or the agreed currency. Check both the document labels and the currency on the preview.
4. Add the work as line items. Enter quantities and unit prices. Separate different services so the customer can see what a change in scope would affect.
5. Write the notes. Include validity, exclusions, payment terms and delivery arrangements. Only apply tax when it is appropriate to your business and transaction.
6. Review and export. Check names, item totals, final total and notes. Download the PDF, then attach it to the customer's email or WhatsApp conversation.

Download a completed quotation example

Download the example PDF · Create your own quotation

Before you send it

• Does the quotation cover the same scope as your conversation?
• Are delivery, optional extras and exclusions explicit?
• Is there a clear validity date or period in the notes?
• Are the currency and final amount easy to identify?
• Have you kept a copy of the version the customer will receive?

After the customer accepts

Keep their acceptance, then use the quotation-to-invoice action and review the new invoice's dates, number and terms. Sending a quotation does not itself record a payment. For the rest of the process, see the quotation, invoice and receipt workflow.

Free quotation generator: what is included?

The free plan has no time limit. It includes three footer-free exports each month; later exports carry an InvoisLaju footer. Premium templates, signatures and payment QR have separate trial allowances. Review the plan details before choosing an optional paid feature. The Classic template, your logo and the available colours let you start with a simple layout. A downloaded PDF is not a MyInvois submission.

Read next: Contractor quotation checklist · Contoh sebut harga (BM) · 报价单怎么写 · All guides