Put a DuitNow or bank payment QR on your invoice PDF

Why pasted QR screenshots often fail to scan

Exporting a full phone screenshot from a banking or e-wallet app and dropping it straight onto an invoice usually causes one of three problems:

• Cropped too tightly. Every QR code needs a quiet white border around its outer squares. Trimming right up to the black pixels makes camera and gallery scanners fail.
• Oversized poster layout. Full-screen bank posters push a short five-item invoice onto a second page, separating the total due from your payment details.
• Unexplained payee name. If your invoice header shows a studio or shop brand, while the customer's bank screen displays a personal sole-proprietor name or Sdn Bhd legal name, cautious buyers pause before confirming the transfer.

What to include next to a payment QR in Malaysia

Detail	Why your customer needs it
Pay to recipient name	Matches the exact registered name shown in the customer's banking or e-wallet app before they tap confirm.
Clean QR with white margin	Allows both second-screen scanning on a laptop and ”scan from gallery” on a phone.
Bank name & account number	Gives corporate accounts teams and desktop banking users a fallback when they cannot scan a QR.
Invoice number reference	Reminds the payer to type INV-0018 in the transfer reference so you can match incoming payments cleanly.

How Payment QR works in InvoisLaju

1. Download your official merchant or account QR from your Malaysian bank or e-wallet app as a clear image.
2. Upload and check the crop in your business payment settings. Adjust the frame if needed while keeping the white quiet zone around the code intact.
3. Check the Pay to name. Enter or edit the exact recipient name customers will see when scanning so they can verify it against the invoice.
4. Preview and test-scan once. Export a sample PDF and open the QR in your banking app to verify that the intended recipient appears before sending the invoice to a client.

Keep bank account text for corporate payers

Freelancers, homeowners and retail buyers love scanning a DuitNow QR from WhatsApp. Finance departments at Sdn Bhd clients often pay through corporate online banking portals that require an account number instead. Keeping both your bank account text and a compact payment QR card on the same invoice covers both kinds of customer without sending two versions.

Frequently asked questions

Does InvoisLaju charge transaction fees when a customer scans my QR?

No. InvoisLaju places your own bank or e-wallet QR image onto the exported invoice PDF or image and does not process the payment or deduct gateway fees. Standard bank or e-wallet terms between you and your provider still apply.

Does scanning the QR automatically mark the invoice as paid?

No. Because the transfer goes directly through your bank or e-wallet rather than a payment gateway, InvoisLaju does not receive bank notifications. Confirm the funds in your banking app first, then record the payment on the invoice. Once an issued invoice is paid in full, you can create a linked official receipt.

Why should I fill in the Pay to recipient name next to the QR?

Malaysian banking apps show the registered account holder name before a customer confirms a DuitNow QR transfer. Showing the exact registered payee name on the invoice lets the customer verify the recipient when your trading brand differs from your Sdn Bhd or sole proprietor name.

Can I use Payment QR on the free plan?

Yes, up to 3 cumulative exports on the free plan after signing in with Google (counted separately from the 3 monthly footer-free exports, and not reset monthly). Pro unlocks unlimited Payment QR exports, unlimited signatures and all 11 templates for RM19.99 a month, RM129.99 a year or RM269.99 once. Exported PDFs are ordinary customer documents, not LHDN MyInvois submissions.

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